Occasionally we do actually have to pick up the telephone and call someone. One of my pet peeves is not being able to easily find someone’s phone number from their e-mails. You can remedy that by adding an automated signature to your e-mail. An automated signature is a little personalized text at the end (such as your contact information or a favorite quote) that is automatically inserted at the bottom of every message you send. Here’s mine:
You can see how I included a link to sign up for my newsletter. You might want to promote an upcoming event or have a special quote. I would suggest not going overboard with the information in your signature. We’ve all seen people who cannot leave anything off of their business card or their e-mail signature and it is information overload. If there is too much, people will ignore it all.
I am going to tell you how to do this in Gmail but the system is pretty much the same in any e-mail program. To create your signature in Gmail click the gear icon in the upper right corner of your Gmail page and select “Settings.” Halfway down the settings page, you will see the box to add your new signature.
If you would like to add an image to your signature like I did, you can read one of my earlier and more popular posts.
You can set up to receive and send mail “from” multiple addresses in Gmail, and you can set a different signature for each e-mail address in the General tab of your settings. Choose the second radio button in the “Signature:” section, use the drop-down menu to choose the appropriate address and set the signature you want.